It's so good, you'd think we read your mind.
Your dealership is unique. Your software should be too.
Let us build a system for you that works to your specific needs and workflows, not the other way around. We're talking seamless integration across accounting, inventory, service, parts, payroll, CRM – you name it.
From initial inquiry to after-sales service, our DMS optimises every touchpoint in your customer journey, boosting satisfaction and repeat business.
Choose from our comprehensive suite of modules to create a bespoke system that perfectly aligns with your dealership's unique needs and workflows.
Join a thriving community of successful dealerships across Australia and New Zealand who've transformed their operations with our industry-leading DMS.
Seamless Integration
All Your Departments, Working Together in Harmony
Tired of juggling multiple systems that don't talk to each other? Ultimate brings all your departments together in one smooth, synchronised platform.
No more manual data entry, no more information gaps. Just a unified view of your entire operation.
Real-time Insights
The Insights You Need, Right When You Need Them
No more waiting for reports or relying on hunches. With Ultimate's real-time analytics, you've got your finger on the pulse of your dealership 24/7.
Dive deep into the metrics that move the needle, and discover insights that drive smarter, faster decisions.
Built for Scalability
A DMS That Keeps Up With Your Ambitions
Whether you're a mom-and-pop shop or a multi-state powerhouse, we are ready to grow with you. Our flexible platform makes it a breeze to add new features, users, and locations - no expensive upgrades or complicated integrations required.
It's a DMS that's built to grow as you go.
Built for All Functions Of Your Dealership
With Ultimate, you can optimise your inventory, streamline your ordering, and keep your techs and customers happy with the right parts. And right when they need them.
Effortlessly manage your service department from appointment to invoice. We'll keep you running with Ultimate's smart scheduling, integrated parts and labour tracking, and real-time reporting.
Close more deals and keep your sales team firing on all cylinders with Ultimate's intuitive CRM, real-time inventory management, and customisable sales workflows.
Take control of your financial health with Ultimate's robust accounting tools, built for Australian dealers. We'll help keep you focused on your bottom line, and at a glance.
Streamline your HR and payroll processes with Ultimate's all-in-one personnel management suite. From onboarding to benefits and payroll, we help you take care of your most valuable asset - your people.
Make informed decisions with ease, thanks to Ultimate's real-time reporting and customisable dashboards. Spot trends and identify opportunities with all your dealership's data in one place.
Real Dealers, Real Results
Ultimate Business Systems is an absolute game-changer, and it’s all thanks to Tess & the Ultimate team! From the moment you connect with her, you’ll realize she’s not just knowledgeable but also genuinely passionate about helping businesses thrive. Her attention to detail, professionalism, and ability to simplify complex systems make her an invaluable asset. If you’re looking for a company that understands your needs and a person who’ll go above and beyond, look no further. Highly, highly recommend!
We have been working with Ultimate just over 5 years now across all 3 of our entities. Being a rapidly growing organisation, we often require urgent attention & these guys are always very responsive and helpful with any of our requests. Special mention to Frank, Tessa & Lisa who we work very closely with on a weekly basis & have always gone above and beyond for us!
After outgrowing and trialling multiple Business Management Systems, Ultimate Business Systems took the time to understand our needs, and Eclipse can now handle our business needs end to end. Would highly recommend.
We sell New Cars and New Caravans, The flexibility we get from a system that can handle both with ease is amazing. The Support team is second to none, they are always there to help when we need them.
We have used Ultimate Business System Software for over 25 years. Eclipse has been able to expand and grow with us over that time. No other DMS has come close to the meeting our needs.
I have used other systems before, Eclipse has been the easiest for myself and my staff to learn. Easy system workflows allow my team to spend more time with our customers than with the computer. Great system!!
Having the other departments visible in Eclipse is great. I know when my work is coming in, and they know when it's going out. We are the No. 1 Rated Nissan Dealership for Customer Service for a reason, and Eclipse has helped us every step of the way.
We are the largest Jayco Dealer in Australia, we have had the Eclipse system for over 15 years. The growth we have been able to achieve with Ultimate as a software partner has been profound!
We rolled out Eclipse to every state over the course of 2 years, the UBS team worked with us on each step of the process, which made it the easiest transition of software I've experienced. Eclipse is now an integral part of our business. It's been a great asset.
When we expanded our dealership group, we compared 3 major DMS products across 3 sites. Eclipse was unanimously chosen by management and is now the group DMS. The other providers were more expensive and didn't listen to our needs, It was an easy choice.
I've worked with UBS and Eclipse for over 12 years, I've been in the industry for over 30 years and they are by far the best software provider we've dealt with. Great Product, Great people.
Eclipse is the central system for our entire dealership operation from sales and accounting through to service and parts providing features built over decades for us to use on day one. We have been able to utilise many features that after investing the time upfront to set up, have paid off with huge time savings and efficiencies each month.
Resources and Articles
Ultimate's Success Hub
CIAA - Caravan/RV Salesperson of the Year Award 2025
We were the proud sponsor of the inaugural Ultimate Business Systems – RV Salesperson of the Year Award at this years National Caravan Industry Conference held on the Gold Coast from 14th to 16th May. The award recognises and celebrates outstanding sales professionals in Australia’s recreational vehicle industry who demonstrate exceptional customer service, product knowledge, and understanding of the law, while contributing to their business’ success in a competitive marketplace.
We extend our congratulations to the winner Jessica Herring from True North RV and look forward to following her continued career growth over the coming
Software Development - Team Lead
Eclipse Aura & Eclipse Online Transitioning to New SSO Login Flow
In today’s fast-moving digital world, user experience and security are more important than ever. That’s why we’re excited to announce a major update: both our web and mobile applications, Eclipse Aura and Eclipse Online are transitioning to a new Single Sign-On (SSO) login flow. This change not only simplifies how users access our services but also strengthens security across all platforms.
Here’s a look at what’s changing, why it matters and what users can expect.
Why Move to SSO?
Single Sign-On (SSO) allows users to log in once with a single set of credentials to access all connected applications. It brings significant benefits:
- Simplified user experience: One username and password – that’s it.
- Increased Security: Centralised authentication with automated emails advising of unusual signing activity
- Easier Management: Both users and administrators gain better tools for managing access and permissions
What’s changing in the Eclipse Aura (web application)?
In our web application, users will now see a new login page designed specifically for SSO. After entering their credentials, they will be authenticated via our centralised identity provider. Once logged in, they'll have seamless access to all modules and features.
For returning users, session management has been improved as well – meaning fewer interruptions and smother navigation across the platform.
What’s changing in the Eclipse Online (mobile application)?
The mobile application is also integrating the new SSO flow. When the users open the app, they’ll be directed to the new SSO login screen. After authentication, the app will securely store the session token, allowing users to stay logging in and experience more secure connections to services.
Security Enhancements
With the SSO system, we are implementing stronger security measures, including:
- Multi-Factor Authentication (MFA) support
- Enhanced Password Policies
- Centralised monitoring and alters for suspicious login activity
By consolidating login under a secure identity provider, you can respond faster to threats and provide better protection for your user accounts.
What Users Need to Do?
The transition is designed to be as smooth as possible. However, here’s what users should be aware of:
- Your applications will be auto updated to use the new version of our SSO system
- All users will need to login again using the new login flow
- Enable multi-factor authentication for an extra layer of security
We will be providing detailed instructions and support during the rollout and our help desk is ready to assist with any
Software Development - Team Lead
Eclipse Aura Parts, The Future and Beyond
What is Eclipse Aura Parts?
We are proud to announce that Eclipse Aura Parts, our new software product has now moved on to
internal validation and quality assurance testing phases. This marks a major step forward in the way we manage, access and deliver our parts software platform.
This is more than just an upgrade; it’s a transformation built to meet the needs of today’s users and tomorrow’s opportunities!
Why Eclipse Aura Parts?
The desktop environment has served us well for many years, but as technology evolves, so do your
expectations.
Eclipse Aura Parts has been designed to address these challenges head-on.
- Modern, cloud-first architecture for faster access and scalability
- Cross-platform compatibility supporting all major web browsers including Chrome, Edge, Safari and Firefox
- Intuitive, updated user interface for better navigation and ease of use
- Advanced search and filtering capabilities to find parts quicker
- Stronger security and access controls to protect data and enforce the use of MFA
Now in Quality Assurance Testing!
Currently, Eclipse Aura parts is in internal testing phases where SME’s (subject matter experts), quality control and quality assurance tests are reviewing the system.
The testing is focusing on several key areas:
·Performance: Speed, reliability and responsiveness
·Usability: How easily users can perform key tasks compared
·Accuracy: Ensuring that parts data is complete, correct and easy to update
·Integration: Testing how the new system connects to the other platforms
What’s Next?
The next phase will be Alpha testing, where selected users are actively testing the system in real-world
conditions. This stage will be crucial for gathering feedback, identifying and issues and ensuring the
platform meets the highest standards before full release.
Want to become an Alpha or Beta tester?
Software Development - Team Lead